Privacy Policy

1. Who We Are

Scott Group Smart Building Systems is the data controller for personal data collected through this website and related enquiries. We are based in Dublin, Ireland.

For privacy questions or to exercise your data protection rights, please contact us using the contact details or enquiry form provided on this website.

2. Personal Data We Collect

We may collect and process the following personal data:

• Contact details, such as your name, email address, phone number, company, and role.
• Project enquiry details, such as building type, location, project needs, and messages you send to us.
• Technical website data, such as IP address, browser type, device information, pages visited, and approximate usage times.
• Business correspondence and follow-up information where you choose to communicate with us.

3. How We Use Personal Data

We use personal data to:

• Respond to enquiries and provide information about our services.
• Assess project requirements and prepare consultations, proposals, or follow-up communications.
• Operate, maintain, and improve this website.
• Keep business records and manage customer or prospective customer relationships.
• Meet legal, regulatory, accounting, or insurance obligations.

4. Our Legal Bases

Under GDPR, we rely on one or more legal bases depending on the context. These may include your consent, performance of a contract or steps before entering a contract, our legitimate interests in running and developing our business, and compliance with legal obligations.

5. Cookies And Similar Technologies

This website may use essential technologies needed to display and operate the site. It may also load third-party resources, such as fonts, icons, hosted images, forms, analytics, embedded maps, or other website tools, which may involve your browser connecting to third-party servers.

If advertising cookies, analytics cookies, marketing pixels, live chat, or similar tools are used, they should be managed through appropriate cookie controls where required.

6. Sharing Personal Data

We may share personal data with trusted service providers who help us operate the website, host forms, manage email, provide IT services, prepare proposals, or deliver projects. We may also share data where required by law, regulators, courts, insurers, professional advisers, or in connection with business administration.

We do not sell personal data.

7. International Transfers

Some service providers may process personal data outside Ireland or the European Economic Area. Where this happens, we take steps intended to ensure appropriate safeguards are in place, such as European Commission adequacy decisions, standard contractual clauses, or equivalent lawful transfer mechanisms.

8. How Long We Keep Data

We keep personal data only for as long as needed for the purposes described in this policy, including responding to enquiries, managing business relationships, maintaining records, resolving disputes, and meeting legal or accounting obligations.

9. Your Rights

Subject to GDPR conditions and exemptions, you may have the right to request access to, correction of, deletion of, restriction of, or portability of your personal data. You may also object to certain processing and withdraw consent where processing is based on consent.

You also have the right to complain to the Irish Data Protection Commission at www.dataprotection.ie.

10. Security

We use reasonable technical and organisational measures designed to protect personal data from unauthorised access, loss, misuse, alteration, or disclosure. No website or email system can be guaranteed completely secure, so please avoid sending highly sensitive information through general enquiry forms.

11. Changes To This Policy

We may update this Privacy Policy from time to time. The latest version will be posted on this page with an updated date.